Privacy Policy
Last reviewed: May 2026
Butterfly Fresh Ltd
Unit 7, Wheatcroft Business Park, Landmere Ln, Edwalton, Nottingham NG12 4DG
Email: info@butterflyfreshltd.co.uk
Information We Collect and Process
We currently collect and process the following information:
- Personal name / Company name
- Home / Business address
- Contact number
- Email address
- Bank details
- National Insurance Number
- Date of Birth
- Next of Kin / Emergency contact
How We Get Your Information and Why
Most of the personal information we process is provided to us directly by you for one of the following reasons:
As an Employer
- Running payrolls
- Paying HMRC
- Contacting you via your preferred method
- HR purposes
- Recruitment processing
- Criminal reference checking (DBS)
As a Contractor
- Invoicing
- Contract agreements, limitations, exclusions and site access
- Contacting you via your preferred method
Who We May Share Your Information With
- HMRC
- UK Banks
- Disclosure and Barring Services
- Authorised Contractors
- Official Regulators
- Emergency Services
Legal Basis for Processing
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
- (a) Your consent. You are able to remove your consent at any time, rectify your details and request your details in line with UK Law.
- (b) We have a contractual obligation.
- (c) We have a legal obligation.
- (d) We have a vital interest.
- (e) We need it to perform a public task.
- (f) We have a legitimate interest.
How We Store Your Information
Your information is securely stored on our third party domain server and storage device with key encryption locally.
We keep all personal and business information for:
- Applicant data: 6 months
- Payroll information: 3 years
- Employee records: 6 years
- Contract Agreements: 36 months
Should we no longer require or have a legitimate interest to keep your information it will be cross shredded and destroyed, and electronic data will be wiped from all primary, local and external storage.
Your Data Protection Rights
- Right of access — You have the right to ask us for copies of your personal information.
- Right to rectification — You have the right to ask us to rectify personal information you think is inaccurate.
- Right to erasure — You have the right to ask us to erase your personal information, in certain circumstances.
- Right to restriction of processing — You have the right to ask us to restrict the processing of your personal information, in certain circumstances.
- Right to object to processing — You have the right to object to the processing of your personal information, in certain circumstances.
- Right to data portability — You have the right to ask that we transfer your personal information to another organisation, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond.
How to Complain
You can also complain to the Information Commissioner's Office (ICO):
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Helpline: 0303 123 1113 — www.ico.org.uk